How To Prepare For A Guest's Arrival And Be The Best Host? - Vaaree

How To Prepare For A Guest's Arrival And Be The Best Host?

Preparing for a guest's arrival and being a great host involves attention to detail, thoughtful planning, and a welcoming attitude. Here's a guide to help you be the best host:

Before Arrival:

1. Communication:

  • Communicate clearly with your guests regarding their arrival time & any specific preferences or needs they may have.

2. Clean and Organize:

  • Keep the guest room & communal rooms clean & neat.
  • Make sure your guests have enough space to keep their items.

3. Bedding and Linens:

  • Provide fresh, clean bedding & towels.
  • Ensure extra blankets & pillows are easily accessible.

4. Toiletries:

  • Stock the bathroom with essentials like soap, shampoo, toothpaste, & toilet paper.
  • Consider providing extras like a spare toothbrush or disposable razors.

5. WiFi and Tech Setup:

  • Give your guests your WiFi password.
  • Ensure that they have access to charging outlets for their electronic gadgets.

Welcome Gesture:

1. Personalized Welcome:

  • Leave a small note or welcome card in their room.
  • Consider placing fresh flowers or a small basket of snacks.

2. Tour of the House:

  • Give your guests a brief tour of your home, highlighting key areas like the bathroom, kitchen, & living spaces.

3. Offer Refreshments:

  • Have a variety of beverages, both hot & cold, available.
  • Consider providing a snack basket or a tray with refreshments.

During Their Stay:

1. Respect Privacy:

  • Give your guests space when needed.
  • Be mindful of their privacy & personal time.

2. Local Information:

  • Provide information about local attractions, restaurants, & activities.
  • Offer to assist with planning outings or provide maps.

3. Adapt to Dietary Preferences:

  • Ask about any dietary restrictions or preferences.
  • Plan meals that accommodate their needs.

4. Entertainment:

  • Make available entertainment choices such as books, magazines, or streaming services, & suggest activities or games if they are interested.


1. Express Gratitude:

  • Thank your guests for staying & express your gratitude.
  • Ask for feedback to improve future hosting.

2. Assist with Departure:

  • Offer assistance with packing or provide information on transportation options.
  • If they're leaving early, offer a light breakfast or snacks for the journey.

3. Follow Up:

  • Send a thank-you message after their departure, expressing your pleasure at having them as guests.

General Tips:

1. Flexibility:

  • Be flexible and accommodating to your guests' needs and schedules.

2. Anticipate Needs:

  • Anticipate what your guests might need & address those needs proactively.

3. Attitude:

  • Maintain a positive & welcoming attitude throughout their stay.

Remember, the key to being a great host is making your guests feel comfortable, welcome, and appreciated. Pay attention to their preferences, be attentive to their needs, and create an environment where they feel at home.

‘Atithi Devo Bhava’ is rooted into Indian culture. Hospitality and food and two things we Indians can’t compromise on, ever. This quick read is filled with tips that will help you be the best host.

First of all, make sure you’re laying out some freshly washed bed linen. No one likes a used bed. It’s better to use soft cotton bedsheets to ensure your guest feels comfortable. Depending on the personality of the guest staying over, you can choose the sheet. If they’re the chic, cool cousin type, use a bold-coloured bed sheet and if they’re the sober uncle type, use a classic yet elegant bed sheet.

Secondly, put out fresh towels. Used towels are out of the question: hygiene, lol. The soft texture of a washed towel is always welcoming. You can even use your matching set of face and hand towels that you’ve been saving for ‘a good occasion’. 

Then, decorate the room with a cosy throw. You can put it on the bed or toss it on the arm chair. It’s warm and cordial. For the aesthetic, you can place some scented candles here and there. Don’t worry, you don’t have to light them. Candles calm the mind and create a good ambiance.

Something almost all guests forget is a toothbrush. You don’t want bad breath to take over the scent of the room, no? Keep an extra toothbrush in the washroom. For special guests, a mini-toothpaste and a small bottle of shower gel will be good, too! You can even give your guest a cute mug as a welcome gift.

They’ll remember this gesture for a very very long time and you’ll be crowned with the ‘best host of the year’ award!

Frequently Asked Questions (FAQ)

1. How can I be a good host for guests?

Being a good host involves creating a welcoming and comfortable environment for your guests. Here are some tips to help you be a great host:

  • Plan Ahead
  • Clear Communication
  • Warm Welcome
  • Comfortable Accommodations
  • Entertainment
  • Local Information

2. How do you prepare for guests coming over?

Preparing for guests can involve several steps to ensure a welcoming and comfortable environment. Here are some general tips:

  • Clean and Declutter
  • Prepare Snacks and Refreshments
  • Set the Table
  • Provide Entertainment
  • Communicate Important Information
  • Personal Greeting

3. How do I become a successful host?

Becoming a successful host for a home, whether it's for events, guests, or gatherings, involves a combination of hospitality, organization, & attention to detail. Here are some tips to help you become a successful home host:

  • Create a Welcoming Environment
  • Communication is Key
  • Provide Comfort
  • Handle Challenges Gracefully
  • Seek Feedback

4. How do I prepare for hosting?

Preparing for hosting at home involves several considerations, depending on the type of hosting you have in mind. Whether you're planning to host a party, dinner, or an overnight stay, here are some general tips to help you prepare:

  • Guest List
  • Menu Planning
  • Decorations
  • Cleaning and Organizing
  • Seating Arrangements

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